Last updated: 21 August 2026

Baku Art Weekend respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how personal data may be collected, used, stored and protected when you visit bakuartweekend.az (the “Website”), create an account, register for an event, contact us, or otherwise use Baku Art Weekend’s digital services.

For the purposes of this Privacy Policy, “Baku Art Weekend”, “we”, “us” or “our” refers to [LEGAL NAME OF THE ENTITY OPERATING BAKUARTWEEKEND.AZ], with registered address at [REGISTERED ADDRESS].

For privacy-related enquiries, you may contact us at info@bakuartweekend.az.

1. Information We Collect

Depending on how you use the Website, we may collect the following categories of information.

Information you provide to us

When you register for an event, create an account, submit a contact form or communicate with us, we may collect information such as:

• first name and surname;
• email address;
• mobile phone number;
• account and registration information;
• events you register for or save;
• information contained in messages or enquiries submitted through the Website;
• any other information you voluntarily provide to us.

Account and authentication information

Where account functionality is available, we may process information necessary to create and maintain your Baku Art Weekend user profile.

If you choose to sign in using a third-party authentication service such as Google Sign-In, we may receive certain information from that service, such as your name, email address and profile information, depending on the permissions you grant.

Your use of a third-party authentication provider is also subject to that provider’s own privacy policy.

Event registration information

When you register for an event, we may process information necessary to:

• confirm and manage your registration;
• issue or validate a digital or QR-based ticket;
• manage event capacity and attendance;
• communicate important information about the event;
• provide information regarding changes, cancellations or venue requirements.

Technical and usage information

When you access the Website, certain technical information may be collected automatically, including:

• IP address;
• browser and device type;
• operating system;
• language settings;
• pages visited;
• date and time of access;
• interaction with Website features;
• referring website or source;
• cookie and similar technology identifiers.

This information may be used to maintain Website security, understand Website performance and improve the user experience.

2. How We Use Your Information

We may process personal information for the following purposes:

• to provide and operate the Website and related digital services;
• to create and manage user accounts;
• to process event registrations;
• to provide tickets, confirmations and event-related information;
• to respond to questions, requests and enquiries;
• to provide information about Baku Art Weekend activities where you have requested or consented to receive such communications;
• to improve Website functionality, usability and content;
• to analyse Website usage and performance;
• to maintain the security and integrity of our digital systems;
• to prevent misuse, fraud or unauthorised access;
• to comply with applicable legal and regulatory obligations;
• to protect the rights, property and legitimate interests of Baku Art Weekend, its participants, partners and users.

Where required by applicable law, we will obtain your consent before processing your personal information for a particular purpose.

Where consent is the basis for processing, you may withdraw your consent in accordance with applicable law.

3. Communications

If you register for an event, we may send you service-related communications that are necessary for your participation, such as registration confirmations, ticket information, schedule changes or important organisational notices.

Marketing, promotional or newsletter communications will only be sent where permitted by applicable law and, where required, with your consent.

You may unsubscribe from promotional communications at any time by using the unsubscribe option provided in the relevant communication or by contacting us at info@bakuartweekend.az.

4. Cookies and Similar Technologies

The Website may use cookies and similar technologies to operate correctly, maintain user sessions, remember preferences, improve performance and understand how visitors interact with the Website.

Cookies may include:

• strictly necessary cookies required for Website functionality and security;
• functional cookies used to remember your preferences;
• analytics cookies used to understand Website usage and performance;
• third-party cookies or technologies associated with services integrated into the Website.

Where required by applicable law, non-essential cookies will only be used after you have provided your consent.

You may manage cookie preferences through the Website’s cookie settings, where available, or through your browser settings.

Disabling certain cookies may affect the functionality of some Website features.

5. Sharing Your Information

We may share personal information only where necessary and appropriate, including with:

• IT, hosting, cloud infrastructure and Website service providers;
• authentication and account-management providers;
• email and communications service providers;
• event registration and ticketing service providers;
• analytics and technical service providers;
• venues, event organisers or operational partners where sharing is necessary for your participation in a particular event;
• professional advisers;
• governmental, regulatory, law-enforcement or judicial authorities where disclosure is required by applicable law.

Service providers processing personal data on our behalf are expected to use such information only for the purposes for which it has been provided and to apply appropriate confidentiality and security measures.

We do not sell personal information.

6. International Data Transfers

Some of the technology or digital service providers used by the Website may process or store information outside the Republic of Azerbaijan.

Where personal information is transferred outside Azerbaijan, we will take measures required under applicable law to ensure an appropriate level of protection for such information.

Where applicable, international transfers may be based on your consent, appropriate contractual or organisational safeguards, or another lawful basis available under applicable data protection legislation.

7. Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including the provision of services, management of event registrations, resolution of enquiries, security purposes and compliance with legal obligations.

When the purpose for processing has been fulfilled and there is no further legal or operational requirement to retain the information, personal data will be deleted, anonymised or archived in accordance with applicable law.

Retention periods may differ depending on the type of information and the purpose for which it is processed.

8. Data Security

We take reasonable organisational and technical measures designed to protect personal information against:

• unauthorised access;
• unlawful processing or disclosure;
• accidental loss;
• alteration;
• destruction;
• misuse.

However, no online platform, electronic transmission or information-storage system can be guaranteed to be completely secure.

Users are responsible for maintaining the confidentiality of their account credentials and should not share passwords or authentication details with third parties.

9. Your Privacy Rights

Subject to applicable law, you may have the right to:

• request information about whether we process personal data concerning you;
• obtain access to your personal information;
• request correction of inaccurate or incomplete information;
• request deletion of personal information where applicable;
• object to or request the cessation of certain processing activities;
• withdraw consent where processing is based on consent;
• request information about the purposes and methods of processing;
• request information about the source of personal information;
• request information about third parties to whom your information has been disclosed;
• exercise any additional rights available to you under applicable data protection legislation.

Where the General Data Protection Regulation or another applicable privacy framework provides additional rights, these rights may also include restriction of processing, data portability and the right to lodge a complaint with the competent supervisory authority.

To submit a privacy request, please contact: info@bakuartweekend.az

We may request appropriate information to verify your identity before responding to a request.

10. Children’s Privacy

Baku Art Weekend includes cultural and educational programmes intended for families and children. We do not knowingly collect, process, or request personal information directly from minors under the age of 18 through the Website.

Registration of persons under the age of 18 for any events, as well as the submission of their personal data, must be performed strictly and exclusively by their parents, guardians, or other legal representatives.

If we become aware that personal information of a minor has been submitted without appropriate parental or legal guardian consent, we will take immediate steps to delete such information from our systems.

Parents or legal guardians who believe that personal information relating to a child has been submitted improperly may contact us at info@bakuartweekend.az.

11. Photography and Video at Baku Art Weekend Events

Baku Art Weekend events may be photographed, filmed or otherwise recorded for documentation, editorial, archival, cultural and promotional purposes.

Where applicable, additional notices regarding photography and filming may be displayed at event venues or communicated to participants separately.

This Privacy Policy primarily governs personal information processed through the Website and related digital services.

12. Third-Party Websites and Services

The Website may contain links to third-party websites, social media platforms, maps, video platforms or other external services.

We are not responsible for the privacy practices, content or security of third-party websites and services.

Users are encouraged to review the privacy policies of third parties before providing personal information to them.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in:

• Website functionality;
• services offered by Baku Art Weekend;
• technology;
• operational practices;
• legal or regulatory requirements.

The current version will be published on bakuartweekend.az with the date of the latest update indicated at the top of this page.

Material changes may be communicated through the Website or by other appropriate means where required.

14. Contact Us

If you have questions about this Privacy Policy, the processing of your personal information or wish to exercise your privacy rights, please contact us at:

Baku Art Weekend
[FULL LEGAL ENTITY NAME]
[REGISTERED ADDRESS]
Email: info@bakuartweekend.az

This Privacy Policy is governed by the applicable laws of the Republic of Azerbaijan. Where additional data protection legislation applies to a particular processing activity or individual, we will process personal information in accordance with those applicable requirements.